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- Outside recording devices may not be used by any Party or by any other individual at any stage of the Formal Complaint Process (including meetings, interviews, or hearings).
- An audio recording of all conducted interviews will be made by the Investigator. The Party or witness with whom the Investigator conducts the interview has a right to access their own audio recording or transcript of the interview. The Parties will be granted access to interview notes and/or interview transcripts of all persons interviewed (including the other Party and witnesses) during the evidence review process, but this material will not be made available to witnesses.
- An audio recording will be made of the hearing for the use of the Adjudicator and, in the event of an appeal, by the Appeals Committee.
- The Parties have a right to access the record of the hearing, including the audio recording, prior to preparation of any appeal, assuming a prompt request is made by said Party.
- Copies of all statements, evidence, audio recordings, and letters associated with the Formal Complaint Process will be maintained by the Title IX Office in a case file for at least seven (7) years, in accordance with the College’s record-retention policy.
- The Adjudicator’s decision letter and the Appeal Committee’s decision letter, if any, will be kept in the Respondent’s discipline file in accordance with the College’s record-retention policy.