General College Policies

This section contains general College policies, such as emergency plans, fire safety protocols, parking rules, installations in public spaces, and other general campus policies.

Students must register their bicycles with Campus Operations. To obtain your free bike permit, complete the form on the Campus Operations Bike Registration page on MySLC. After registering your bike, visit Campus Operations to receive the permit sticker to be displayed on the bike. Campus Operations is located in Andrews House (Purple Door).

Exterior bicycle racks are located throughout the campus. Indoor bicycle racks are located at Hill House, and residents must store bicycles on the racks provided. Bicycles may not be parked or stored in hallways, entrance ways, stairwells, or common areas. Bicycles may not be locked to handrails or banisters, as this constitutes an accessibility issue and fire hazard. If an unregistered bicycle is found attached to or blocking any egress, it will be immediately removed and confiscated by Campus Safety and the student will be notified to retrieve property.

Bicycles are permitted inside a building only in a student’s single room or a faculty or staff member’s office.

This policy does not apply to motorized devices; motorized devices are never permitted inside campus buildings. E-bikes, hoverboards, and any other motorized devices that are gas powered or lithium ion battery powered may not be stored in any campus building, including dorms, for any length of time for fire safety reasons.

Registered bicycles should be removed from campus at the end of the spring semester. Returning fall students who want to keep their bicycles on campus over the summer must register their bicycle with Campus Operations and lock it to the indoor bike racks at Hill House. Unregistered bicycles will be removed from campus at the conclusion of the spring semester.

Bike Repair Station

Located outside the main library, a bike repair station is fully equipped with a stand, air pump, and necessary tools to repair bicycles.

Sanctions

Each offense: $50 fine plus removal of the bicycle and a $25 per week storage fee.

Timely payments are required to maintain a student’s account in good standing. Payments must be made in full by the due date. If payment cannot be made in full by the due date, students will be required to enroll in a payment plan with Nelnet by the statement due date. The College has partnered with Nelnet to administer the College’s payment plan.

Students with past-due balances may not register for courses until satisfactory payment arrangements have been made.

Past-due balances greater than $100 will be assessed a late-payment fee equal to one percent of the past-due balance or $10, whichever is greater. Late-payment fees are required by the due date.

As a community that strives to be inclusive, Sarah Lawrence College recognizes that some students may wish to be known by a name that is different from their legal name. Students may select a Chosen Name by which they may be identified within the Sarah Lawrence community (e.g., in class rosters, email address, MySLC forums, and student IDs). Chosen Names may be first and/or middle names. Changing the surname would require a legal change of name. For further information and to access the SLC Chosen Name form, please go to https://my.slc.edu/ICS/Campus_Life/Departments/StudentAffairs/Diversity_Equity_and_ Inclusion/Chosen_Name_Policy__FAQs.jnz.

Students who wish to register a legal change of name must do so with the registrar on the second floor of Westlands. A Name Change form is available on MySLC. Email: regoff@sarahlawrence.edu; phone: 914.395.2301.

All televisions in common spaces on campus must have the option for the user to turn on closed captioning. All academic and nonacademic screenings of video and film must have the option of turning on closed captioning or subtitles when available. It is strongly recommended that all advertising for public video and film screenings include a statement regarding the availability of closed captioning/subtitles and contact information for anyone who needs this accommodation.

Sarah Lawrence College provides computer resources to students, faculty, and staff for academic purposes and for their use on College business. The College has established standards and policies for the acceptable use of these resources and expects users to be familiar with and honor them.

In order to maintain a computing environment that best serves the needs and protects the welfare of both individuals and the academic community, the College regulates access to and use of College-owned computing resources. These resources include connections to the College network, access by means of College-sponsored communication links, and access to computing resources located off campus.

Access to computers and computing resources is a privilege granted by the College to its students, faculty, and employees unless such access is suspended or denied for cause. Access to some computer programs, features, information, and networks may require a written request. Access to information that is private or confidential, as determined by the owner or by the College, may be restricted.

Acceptable Behavior

Because computing systems have such great power, activities that might seem at first to be merely mischievous can harm the entire College community and beyond. Any unauthorized access or interference with system functionality is unacceptable. Guidelines such as those established in the Student Handbook, Facts for Faculty, and the Personnel Manual apply to the use of computing resources, as do community standards of consideration for others and the primacy of Sarah Lawrence’s educational mission. Federal, state, and local laws, regulations, and judicial decisions also apply.

In general, any uses of Sarah Lawrence College’s computer facilities that infringe on another individual’s right to privacy, adversely affect the user community, or are not allowed under the terms of our software licenses are prohibited. Examples of prohibited uses include, but are not limited to, the following:

• Accessing or using a password-protected computer account assigned to another person
• Hiding your identity or using someone else’s identity in electronic communications
• Sharing a password to a protected account with another person
• Any deliberate act which denies or interferes with the access and use rights of others
• Unauthorized access or attempts to access data, computer systems, and/or networks on or off the College’s campus (hacking)
• Intentional damage to hardware, software, security devices, or codes
• Intentional creation or distribution of viruses, worms, or other forms of electronic mayhem
• Commercial activities, such as development of software for sale, work undertaken to support any company, or other contracted work
• Use of deliberately offensive language or other communication that has the effect of harassing or intimidating another person as guided by the existing harassment policy
• Violations of copyright/civil law including, but not limited to, the copying, storing, displaying, or distributing of copyrighted material using College systems or networks without the express permission of the copyright owner, except as otherwise allowed under the copyright law (under the Federal Digital Millennium Copyright Act of 1998, repeat infringements of copyright by a user can result in termination of the user’s access to College systems and networks)

While recreational use of computing facilities is not prohibited, all such use is of the lowest priority. If there is contention for access, games and other recreational uses are prohibited. The use of video games and other software that produces sounds, or is by other means disruptive to others, is prohibited in public facilities.

Email is considered an official method for communication at Sarah Lawrence College, because it delivers information in a convenient, timely, cost-effective, and environmentally aware manner. Our policy ensures that all students have access to this important form of communication and ensures that students can be accessed through a standardized channel by faculty and other staff of the College as needed.

College Use of Email

The College may send communications to students via email. Students are responsible for the consequences of not reading, in a timely fashion, College-related communications sent to their official Sarah Lawrence College email accounts.

Student Email Accounts

All students obtain, when they enroll, an official Sarah Lawrence College student email account. The email account that is created by the College is the official email address to which the College will send email communications. This official address will be recorded in the College’s electronic directories and records for that student.

Expectations Regarding Student Use of Email

Students are expected to check their Sarah Lawrence College official email on a frequent and consistent basis to remain informed of College-related communications. The College recommends checking email at least daily.

Appropriate Use

All use of email must be consistent with other College policies, including the Sarah Lawrence College Acceptable Use Policy. All use of email must be consistent with local, state, and federal laws.

Communications sent to a student’s official Sarah Lawrence College email address may include notification of College-related actions. In general, email is not appropriate for transmitting sensitive or confidential information.

Redirecting Email

Students may elect to redirect (auto-forward) messages sent to their Sarah Lawrence College official email address. Students who redirect email from their official address to another address (such as AOL, Gmail, Yahoo!, or any email server other than the official College servers) do so at their own risk. Having email lost as a result of redirection does not absolve a student from the responsibilities associated with communication sent to an official email address. The College is not responsible for the handling of email by outside vendors or unofficial servers.

The EDUCOM Code

Respect for intellectual labor and creativity is vital to academic discourse, and this principle applies to works of all authors and publishers in all media. The EDUCOM Code encompasses respect for the right to acknowledgment, the right to privacy, and the right to determine the form, manner, and terms of publication and distribution.

Because electronic information is volatile and easily reproduced, respect for the work and personal expression of others is especially critical in computer environments. Violations of authorial integrity, including plagiarism, invasion of privacy, unauthorized access, trade secrets, and copyright violations, may be grounds for sanctions against members of the academic community.

Students should be aware that the unauthorized peer-to-peer sharing of copyrighted work files, including music, pictures, and movies, is illegal and may carry significant monetary and/or criminal sanctions. It is the responsibility of students who are downloading or uploading documents to make certain that they are not copyrighted works or that the student has the permission of the copyright holder.

Security and Privacy Rights

Individuals using College-owned computing equipment can expect the College to take reasonable steps to ensure the security and integrity of information kept in or on, or transmitted by, that equipment. At the same time, the College reserves the right to protect the integrity of its computing enterprise. The privacy rights of individuals using College-owned equipment, therefore, have some limits. In particular, the College claims the following rights:

• The right to monitor volume (but not content) of information communicated on campus networks
• The right to audit for the presence of commercial software packages installed on its computing equipment
• The right to examine, under specific instances where there is evidence that a violation of computing use regulations has occurred, the content of data, text, images, and/or executable computer files
• The right to implement procedures to protect the integrity of the systems and networks (e.g., virus scans)

The College cannot guarantee the security of individual offices nor can it guarantee any piece of equipment against failure. It is, therefore, the responsibility of the user to ensure that data and other valued information assets are adequately backed up and secured.

Computer networks are not secure. Although it is counter to policy for an unintended recipient to deliberately read another person’s electronic communications, the College cannot guarantee that an electronic message will not be read or examined by an unintended recipient, either on or off campus. It is therefore recommended that computer networks not be used to transmit information that is confidential, sensitive, or for which privacy rights might be a concern.

Official servers (email, web, name service, etc.) follow guidelines designed for that specific type of service and are approved by the College. Private servers are not prohibited, but must abide by standard College policies and are not supported. Excessive use of resources (e.g., high network use or server utilization and/or denial of services to others) will be subject to review, and limits may be imposed. Misuse could result in denial of network services.

Failure to comply with guidelines for acceptable use of computer resources will normally result in a warning. Serious or multiple infractions of computer-use policies may result in sanctions by the College. The due-process rights of individuals in cases of possible infractions are the same as for noncomputing violations of College regulations and are described in the relevant handbooks. Some computer-use infractions may violate local, state, or federal law; civil and/or criminal sanctions may be independently applicable.

Issuance of Accounts

All members of the Sarah Lawrence College student body are provided accounts on the mail server and MySLC and are subject to the Acceptable Use Policy (AUP), which is available for review on the Help Desk website. Services associated with these accounts include electronic mail, access to the internet, and remote access to library resources. Accounts are created for incoming students by Information Technology Services; information is mailed to incoming students during the summer.

Students who need support for their MySLC account or email should visit the Help Desk website at sarahlawrence.edu/hd to locate several self-help tutorials and documents on common issues or visit the Help Desk in the library. No account information is discussed or disseminated over the phone; under no circumstances may a password be changed over the phone. Students needing to change account information, such as usernames or passwords, must visit the Help Desk during office hours: 9 a.m. to 9 p.m. Monday through Thursday and 9 a.m. to 5 p.m. on Fridays during the fall and spring semesters.

Termination of Accounts

Students may retain their remote access to library resources until August 15 of the year in which they graduate. Gryphon Mail (gm.slc.edu accounts) will continue to be supported indefinitely for all students who successfully complete credits with the institution. Students who withdraw before completing any credit will have their accounts terminated at the end of the term in which they withdraw.

Additional information about student computer accounts is available at my.slc.edu/ICS/Campus_Life/Departments/Help_Desk/About.jnz

In case of school closings, delayed openings, or a crisis on campus, the College uses an external notification system that sends an email, text message, and voicemail. Students are expected to sign up with this system and keep their information current. If a student changes to a different cell phone provider, the student will need to update the emergency notification database.

The current emergency response plan is on the College website. Go to the Campus Safety page of the College site and click on the link. All members of the community should familiarize themselves with the plan.

Sarah Lawrence College is an open campus; sometimes uninvited people who do not have legitimate business here have access to the campus. In order to protect everyone:

1. Students must carry their Sarah Lawrence College ID card at all times and show it to Campus Safety officers or other College officials upon request.
2. Students are asked to take normal security precautions, including locking room doors and refusing to admit strangers to their residence halls and/or rooms.
3. Duplication of keys by a locksmith is prohibited. Unauthorized keys will be confiscated.
4. Ground-floor windows must be locked whenever the room is unoccupied. Facilities will provide ground-floor residents, free of charge, a “Charlie Bar” for use upon request.
5. Please dial 914.395.2222 for any campus emergency — Fire/Medical/Environmental Health & Safety and Campus Safety assistance — or 914.395.2209 (both always covered) for assistance and advice concerning any service, shuttle, security, or safety matter.
6. For a Safety escort, whether by foot or vehicle during off hours on campus or in isolated areas, call 914.395.2209 to arrange for an escort or ride from Campus Safety.
7. Emergency telephones are installed at various locations around the campus for emergency use. These telephones are clearly marked with a blue light and painted white for easy identification. The emergency phones are linked directly to Campus Safety. As students walk around campus, they should note the locations of these phones.
8. Never give a student’s housing location to a stranger.
9. Never prop open exterior doors of residence halls.

Please see the Campus Safety section on MySLC: https://my.slc.edu/ICS/Campus_Life/Departments/Campus_Safety/.

Any student wishing to film on campus must submit a Location Request to Film form (https://my.slc.edu/ICS/Campus_Life/Departments/Campus_Operations/Campus_Operations) to Campus Operations at least seven days in advance of the shoot day. If the location is inside a building, other permissions may be required. If filming takes place in a residence hall, permission must be secured from the director of residential life. If the location is the common area/hallway of a residential building, then the signatures of all the residents of that building will be required. If the location is in a specific student room, then signatures of students in all of the adjacent rooms, including above and below, will be required. All other buildings and outdoor or common spaces must be approved by the department head that occupies that space. To ensure that you have approvals from the correct staff/faculty, it is recommended that filmmakers contact Campus Operations (operations@sarahlawrence. edu) well in advance of submitting a Location Request to Film form.

Note: For any usage of prop weapons, Campus Safety must be notified and consulted at least 72 hours prior.

Students are not permitted to film (video or audio) Sarah Lawrence faculty or staff unless permission is granted by the College employee.

The College campus is a unique community. We live in close quarters, sharing various spaces. Our living environment affects many of the choices that we make about living habits, as well as the impact of those choices on the community members around us. Nowhere is the shared responsibility for a safe and healthy community more important than in the area of fire safety and prevention.

To this end, the College’s Fire Safety Procedures and Regulations stem from the belief that each member of the community must work to ensure the fire safety of all. Each member of the community is responsible for knowing and following the procedures and safety regulations set forth in this policy. Violations of the policy will result in conduct action.

What to Do in Case of a Fire

If you discover or suspect a fire, pull the building fire alarm if it is on your way out of the building. As you leave, warn other occupants by knocking on doors and shouting a warning on your way out. Evacuate the building and notify emergency personnel from a safe location. Call 911 first, then 914.395.2222. Give as much information as possible: the name of the building, the location of the fire, your name, and a call-back number. You should stay on the phone until the dispatcher hangs up. Do not assume someone else has called.

If you hear a fire alarm, evacuate the building immediately. Stay low to the floor if smoke is present. Before opening a door, feel the knob. If it is hot, do not open the door. If the knob is not hot, brace yourself against the door and open it slightly. (Fire can create enough pressure to open a door if it is not held firmly.) If heat or heavy smoke is present in the corridor, close the door and stay in the room. When opening the door, stay below the level of the door handle and off to the side.

If you cannot leave the room, keep the door closed and open the windows. If the windows can be raised and lowered, open the top slightly to let out heat and smoke; open the bottom slightly to let in fresh air. Seal the cracks around the door with clothing or other material, soaked in water if available. To attract attention, hang an object out of the window, such as a shirt, jacket, or towel. Shout for help. Do not jump from windows above the first floor.

If you can leave the room, close all doors behind you as you exit. This will slow the spread of smoke and lessen damage. Go to the nearest exit or stairway. Do not use an elevator. If the nearest exit is blocked by smoke, heat, or fire, go to an alternate exit. If all exits from the floor are blocked, go back to a remote room, close the door, open the windows, and follow the procedure described above.

After leaving the building, move away from the building to ensure your safety and allow emergency personnel and equipment to enter and maneuver around the building. Follow the directions of Campus Safety and/or Yonkers Fire Department personnel and try to get to assigned assembly locations, if feasible.

Students, faculty, and staff must vacate any building when an alarm sounds. Fire drills will be held periodically throughout the year. Any student who fails to leave a building/area during a fire alarm is subject to disciplinary action and a $50 fine.

Policies regarding fire safety are outlined below. Violations and alleged violations will be investigated according to the College’s Student Conduct Process.

Approved Appliances

• Keurig coffee machines
• Electric teapots
• Mini and cube refrigerators; we recommend the following dimensions: 20" – 24" tall with a weight between 30 and 55 pounds

These appliances should be plugged directly into a wall outlet or an approved surge protector.

Possession of Prohibited Items

The following items are considered fire hazards and are prohibited in student rooms:

• Hanging items from the ceiling
• Paper lanterns and/or paper lamp shades
• Extension cords
• Open flames of any kind
• Hot plates
• Toasters
• Toaster ovens
• Halogen lamps
• Appliances with a heating unit (except UL-listed hair dryers and irons)
• Live cut trees, such as evergreens
• Hoverboards
• Lava lamps
• Window and floor air-conditioning units
• Gas-powered devices
• Propane or grills
• Vaping and electronic cigarettes
• Candles, incense burners, and candle warmers

Tapestries, posters, and papers are permitted, as long as they are hung to the wall and secured on all sides. Nothing may be hung from the ceiling. LED string lights are approved to use in student residence halls, as long as they are plugged directly into the wall or surge protector. Two or more string lights should not be connected. String lights may not be used near draperies or any type of flammable material. String lights may not be hung on fire equipment, including, but not limited to, sprinkler pipes and fire extinguishers. String lights may not impede escape routes. They may not be hung externally and may never be hung on an external door or window. Damaged string lights should be disposed of and not used.

Possession of Prohibited Appliances

The following items are considered fire hazards and are prohibited in student rooms:

• Air conditioners not installed by the College
• Electric heaters
• Heavy-duty appliances (except for cube-size refrigerators and small microwaves)

Possession and/or Use of Candles and/or Incense

Candles, regardless of whether they have been lit, and incense, whether lit or unlit, are prohibited. Wax melters are also prohibited.

Candles needed for religious purposes must be registered with the director of student diversity, equity, inclusion, and belonging at the beginning of the year. These candles may not be lit in student rooms or common areas. For candle use for religious purposes, contact DEI/Student Life in reference to the Spiritual Space.

Possession and/or Use of Grills

The use of unregistered barbecue grills on campus is prohibited.

Unauthorized Burning of Any Item on Campus

State and local laws prevent the burning of paper, wood, leaves, rubber, plastic, or any toxic material on campus.

Tampering With Fire Safety Equipment

Tampering with fire safety equipment in any way is strictly prohibited. Tampering with fire safety equipment includes, but is not limited to: moving or removing fire extinguishers, signs, and poles; unnecessarily discharging a fire extinguisher; marking on or covering fire safety signs; or hanging anything from a sprinkler system, including all pipes and sprinkler heads.

Tampering With Smoke Detectors/Carbon Monoxide Detectors/Heat Detectors

Covering, removing, and/or damaging the heads of smoke, carbon monoxide, or heat detectors is extremely dangerous and prohibited. If a detector in a common area or shared room is covered or disabled, all occupants will be assessed the sanctions, regardless of who tampered with the detector, unless the resident(s) takes responsibility. In this case, not removing the cover or reporting that the detector is disabled is as dangerous as covering the detector.

Tampering With, Dismantling, or Damaging Door Emergency Alarms or Locks That are Found on Attic, Balcony, and Roof Doors

Students are not permitted to tamper with, dismantle, or damage the alarms or locks on doors leading to attics, balconies, or roofs.

Blocking of Fire Exit and Propping Fire Doors

Blocking fire exits (e.g., doors to hallways, entrances, and any area that leads to an outside door) or propping open fire doors (i.e., those that help contain a fire) is prohibited.

Failure to Leave a Building During a Fire Alarm or Fire Drill

Students, faculty, and staff must vacate any building when an alarm sounds. Fire drills will be held periodically throughout the year.

Activating a False Fire Alarm or Improper Use of an Emergency Door (Malicious)

Intentionally activating a fire alarm or using an emergency door when there is no safety emergency necessitating the alarm is a criminal offense, and any student found to have done so is subject to criminal charges along with College disciplinary action.

Activating a False Fire Alarm (Unintentional)

In cases where a policy violation leads to the unintentional activation of a fire alarm, additional sanctions will be assessed. For example, students who set off a fire alarm by smoking in their rooms will be subject not only to the smoking policy sanctions but also to fire safety sanctions.

Activating a Fire Alarm Due to Cooking

It is the responsibility of the person(s) using the kitchen to ensure that their cooking does not activate a fire alarm. Burning or smoking food will set off the fire alarm and initiate a response from the Yonkers Fire Department.

The health and safety of our community members is a top priority at Sarah Lawrence College; however, the College, a microcosm of the greater community, is not immune from emergencies that may pose a threat to the health and safety of students, faculty, staff, and campus visitors. Given this, the College reserves the right to take appropriate action in emergency situations that pose an immediate threat to the health and safety of its community members, the determination of which will be made in the sole discretion of the College. Examples of such emergency situations may include, but are not limited to, violence against community members or an outbreak of serious illness on campus. Responsive emergency action by the College may include entering residence halls, classrooms, and other campus facilities without prior notice when necessary to address immediate risks, campus evacuation, medical intervention, suspension of activities on campus, and/or contacting emergency services. At any time deemed necessary by the College, additional measures, including the adoption and implementation of policies, procedures, and programs, may be taken to prevent future health and safety threats to those in the Sarah Lawrence community. This policy applies to all situations and activities occurring on the campus of Sarah Lawrence College, as well as College-sponsored events occurring off-campus, to the degree that they have a direct impact on campus safety.

Campus members may report concerns about potential health and safety threats to Campus Safety, Residential Life staff, or through appropriate online reporting forms available in MySLC. Such reports will be reviewed and action will be taken by the College when deemed necessary in its sole discretion.

The College requires each student to be covered by a health insurance plan. The annual premium for the Student Health Insurance Plan offered by the College will be included on the student’s bill. The Student Health Insurance may be waived only if the online waiver form is completed annually, demonstrating comparable insurance coverage for the student. Although many families have some form of insurance, it’s important to ensure that students have comprehensive medical, mental health, and prescription-drug coverage in the local New York area while attending school. All too often, situations arise where a student requires care beyond what is available at the Sarah Lawrence College Health & Wellness Center only to discover that their insurance covers them only in the event of an emergency or in their home geographic region. Students who waive the Student Health Insurance Plan are responsible to check with their own insurance companies regarding coverage for off-campus providers.

A detailed brochure about the Student Health Insurance Plan is available on the Health & Wellness Center website at www.sarahlawrence.edu/health-and-wellness/. There are no fees for any office visits provided at the Health & Wellness Center. In-house laboratory tests, medical supplies, vaccinations, and some prescription medications are provided for a fee that covers cost. Any prescription medication not available in-house may be purchased at a local pharmacy and may be covered by insurance, depending on the student’s insurance plan. Copayments at local pharmacies must be made at the time medication is purchased. Special diagnostic services, such as laboratory tests, X-rays, and diagnostic procedures, are provided off campus and will be billed to the student’s health insurance.

The following guidelines are in place to ensure a safe and accessible campus and to support the artistic expression of members of the Sarah Lawrence community. These guidelines apply to all art and other installations proposed for public locations outside of the Heimbold Visual Arts Center.

1. All art or other installations proposed for a public location, including outside spaces (other than in the Heimbold Visual Arts Center), must receive approval from Campus Operations. If the proposed location is in a residence hall, approval must also be obtained from the director of residential life and residents of the hall/house/apartment.
2. Installations may be approved for up to a seven-day period.
3. Proposals should include:
   • A written description of the proposed installation, including a description of the installation and the proposed location, the materials to be used, and how the installation will be secured.
   • A drawing of the installation and proposed location.
   • The requested date(s) and time(s) for the installation (Note: the requested dates and times should include setup and removal).
   • The name and contact information (both a reliable phone number and email address) of the person(s) responsible for the installation.
4. Students should make an appointment to meet with the assistant vice president of facilities in Campus Operations (Purple Door/Andrews House) to review the proposed project for accessibility and safety issues at least two weeks before the installation start date. This will ensure time to get proper approvals from other departments or students. The student should also meet with the associate director of fire safety to assess possible fire hazards.
5. Approved installations must have an “artist’s statement” about the installation and the name of the person responsible for the installation located next to the installation.
6. If an approved installation becomes a safety hazard for any reason, Facilities will attempt to contact the artist via phone or email to address the problem. Facilities maintains the right to remove the installation, if necessary, for safety reasons.
7. These guidelines exist to ensure a safe, accessible, and clean community environment. Failure to comply with these guidelines and the installation’s approved expectations and conditions, including, but not limited to, removal by the specified date and time or use of unapproved materials, will result in removal of the installation by Facilities. Students may be charged with costs associated with the removal of an art installation and may be subject to disciplinary action.

The College is not responsible for any damage to or theft of public installations.

The library is committed to providing an environment that is comfortable, inviting, and conducive to study. In order to provide various experiences throughout the library, we have different noise expectations for each floor in the library:

Lower Level: Talking Zone

Expectations:

• Voices at average talking volume
• Food only allowed near vending machines in the Lower Level

Main Level: Quiet Zone

Expectations:

• Any conversations conducted in muted voices
• Exceptions where louder conversation is often necessary:
  • Information & Circulation Desks
• Food allowed only near vending machines in the Lower Level

Upper Level: Silent Zone

Expectations:

• No conversations or disruptions of any kind
• Exceptions where conversation is necessary and sound will bleed through:
  • Information & Circulation Desks downstairs
  • Study rooms
  • The Pillow Room

Patrons should report noise situations to the Information Desk, and all library staff and student supervisors have the responsibility to intervene in these situations. Patrons who fail to comply may be asked to leave the building.

The library’s policy regarding food and drink is intended to preserve library materials, equipment, and furnishings and to ensure a pleasant and comfortable workspace for our patrons.

• Drinks in spill-proof containers or sports bottles are allowed throughout the library—food is allowed only in the vending machine area.
• No food deliveries of any kind are permitted.
• Occasionally, events are scheduled in the library during which refreshments are served. In that case, food and drink are restricted to the event area.
• Patrons who fail to comply with these restrictions may be asked to leave the building.

Pursuant to Revenue Procedure 75-50 dated December 8, 1975, Title IX of the Education Amendments of 1972 (“Title IX”), Section 504 of the Rehabilitation Act of 1973 (“Section 504”), and the Department of Health and Human Services regulations promulgated to effectuate Title IX and Section 504, Sarah Lawrence College hereby gives notice of its nondiscriminatory policy as to students and employees.

Continuing its longstanding policy to actively support equality of opportunity for all persons, Sarah Lawrence College does not discriminate on the basis of race, sex, gender, color, sexual orientation, gender identity or its expression, disability, religion, age, veteran status, or national or ethnic origin in the administration of its admission, employment, educational policies, scholarship or other financial-aid programs, athletics, or other College-administered programs. Sarah Lawrence affirms that it admits students and selects employees regardless of race, gender, color, sexual orientation, gender identity or its expression, veteran status, disability, religion, age, or national or ethnic origin and thereafter accords them all the rights and privileges generally made available to students or employees at the College. The College is strongly committed to basing judgments about individuals solely upon their qualifications and abilities and to protecting individual rights of privacy, association, belief, and expression.

Sarah Lawrence College is committed to the ideal of a community founded on mutual respect and tolerance. Free and robust debate and exchange of ideas are at the heart of our academic enterprise. The College makes a distinction, however, between free expression of ideas and physical or verbal abuse or harassment, which threatens or inhibits such expression or significantly interferes with a person’s education or work. The College takes the issues of discrimination and harassment seriously and will thoroughly investigate any complaints that are brought to its attention in accordance with the policies and procedures set forth in this handbook. If the investigation determines that discrimination or harassment has occurred, appropriate disciplinary action will be invoked up to and including permanent separation from the College. Retaliation against an individual for reporting or providing information about discrimination or harassment is an equally serious violation of College policies.

Inquiries concerning the application of the aforementioned Revenue Procedure, Title IX, or Section 504 to any policy, program, or other activity at Sarah Lawrence may be referred to the vice president for human resources, who has been designated by the College to oversee the continued application of the College’s nondiscriminatory policies, or to the College’s Title IX coordinator. In addition, inquiries may be addressed to: Director, Office for Civil Rights, Washington, D.C. 20201

Complaint Procedures for Discrimination Claims

If any student believes that they have been subjected to discrimination, whether by a student, faculty member, administrator, other College employee, or any other person who comes on school property with permission, the student should report the incident promptly.

• Complaints against an administrator or staff member should be brought to the vice president for human resources.
• Complaints against a faculty member should be brought to the provost and dean of the faculty.
• Complaints against a student should be brought to the vice president and dean of students or the Office of the Dean of Studies.

A faculty member, an administrator, or other College supervisor who receives a complaint of discrimination is a Mandated Reporter and, therefore, required to notify the appropriate administrator (listed above) immediately to initiate an investigation. A faculty member, an administrator, or other Mandated Reporter for the College who receives or learns of a complaint of sexual harassment, misconduct, or assault is expected to notify the Title IX coordinator.

The College uses several methods for communicating official information to students. This information may include policy or regulation changes, emergency procedures, academic information, notification of a conduct hearing, or other official correspondence from the College. For all students, information may be distributed through campus mail or email using Sarah Lawrence email addresses. Students are responsible for all information communicated through these media and, therefore, are strongly encouraged to check email and mailboxes daily. For assistance in setting up Sarah Lawrence email accounts, contact the Help Desk. Forwarding to another email address is possible from a Sarah Lawrence email account.

Sales including, but not limited to, running a business out of a residence hall room or any type of solicitation in the halls is not permitted. Fundraisers on campus must get approval from the Office of Student Involvement and Leadership. Requests should be submitted via the Fundraiser Proposal form on GryphonLink at least one week prior to the proposed date of fundraiser.

Regulations

1. All student-owned vehicles parked on campus must be registered with the College and must display a valid parking permit sticker.
2. All staff and faculty-owned vehicles parked on campus must be registered with the College and must display a plastic hang tag parking permit.
3. Vehicles parked on campus that are owned by visitors and community members must display a temporary parking pass, which may be obtained at Campus Operations Monday through Friday, 8:30 a.m. to 5 p.m. Guests using the Sports Center facilities may obtain a temporary permit there.
4. Student parking permits are issued by Campus Operations for a fee to cover administrative costs. The permit may be purchased in advance of the academic year or per semester. The full-time residential students’ rate is $200 per semester, full-time commuters’ rate is $100 per semester, and part-time commuters’ rate is $50 per semester. This fee is charged to the purchaser’s student account. The fee is nonrefundable. The cost of a permit is not prorated. Only one permit sticker at a time will be issued. Students must register their vehicles and obtain new permits every academic year.
5. To obtain a parking permit sticker from Campus Operations, students must go to my.slc.edu/parkingpermit. The fee will be billed to their account, and they can pick up the permit in Campus Operations, Monday through Friday, 8:30 a.m. to 5 p.m.
6. A student parking permit must be posted on the inside lower-left corner of the rear window.
7. Any transfer of ownership, such as the purchase, sale, or exchange of a vehicle bearing the College parking permit, should be reported promptly to Campus Operations. Students must return their permits at this time. If, for any reason, a student no longer needs their parking permit, it must be returned to Campus Operations. Permits are nontransferable. Students are responsible for any violations against their permits.
8. Students are responsible for campus parking of any vehicle registered in their name, even if someone else is driving it or has parked it.
9. All state and local motor vehicle and traffic laws are necessarily a part of Sarah Lawrence’s regulations and must be observed.
10. The campus speed limit is 15 miles per hour.
11. Winter parking: From December 15 through March 31, all residential students with vehicles are required to park exclusively in Kober lot. Both upper and lower Kober lots are available for use. Commuter and/or graduate students are permitted to park both in Kober and Wrexham lot, with the exception of overnight parking. ALL Sarah Lawrence community members and guests who wish to leave their vehicle overnight must park in Kober lot. Individuals with medical accommodations must email operations@sarahlawrence.edu.
12. If a student or a guest needs to park an unregistered vehicle on campus, a one-day parking pass or temporary parking pass may be requested from Campus Operations.
13. Anyone appealing a parking fine must write a letter of appeal to the director of campus operations at operations@sarahlawrence.edu. The appeal must be made within two weeks of receiving the ticket. The appeal will be reviewed by Campus Operations.
14. Due to a finite number of campus parking spots, purchasing a Sarah Lawrence parking permit does not, at any time, guarantee a space in a campus parking lot.
15. Illegally parking a car will result in a ticket, fine, and/or booting or towing. Parking is not permitted on campus roads or in the driveways of the College’s houses.

Accessible Parking

1. Students, faculty, and staff who are in need of accessible parking on campus due to a disability and who have city- or state-issued accessible plates or permits may park in any designated accessible parking space on campus. Accessible parking is available in the Westlands, Kober, Andrews, 45 Wrexham, and North parking lots and near the Performing Arts Center, Mead Way, and Swinford Lot. To park in the designated accessible spaces, vehicles must also display a valid Sarah Lawrence parking pass.
2. Students with temporary disabilities requiring parking accommodations should contact Health & Wellness, healthservices@sarahlawrence.edu, or Assistant Dean of Access and Disability Services Kara Barrows, kbarrows@sarahlawrence.edu, to request a temporary accessible parking permit. Faculty and staff with temporary disabilities should contact Human Resources to request a temporary accessible parking permit. These permits will allow parking in specific lots on campus close to where classes or programs are held. These permits do not allow parking in the designated accessible parking spaces; a city- or state-issued accessible plate or permit would still be required. Once approved for the temporary accessible parking permits, students, faculty, and staff with temporary disabilities will need to go to Campus Operations in Andrews House to obtain the Sarah Lawrence temporary parking permit. Their vehicle must be registered at my.slc.edu/parkingpermit.

Sarah Lawrence College assumes no responsibility for vehicles operated or parked on campus property. Operation and parking are fully at the risk of the owner of the vehicle.

For Registered Vehicles and Applicable to ALL Sarah Lawrence College Community Members

First violation: $35 fine

Second violation: $50 fine

Third and all subsequent violations for the academic year: $75 fine and/or booting or towing

Booting: $75 fine per day

All fines will be billed to the student’s account.

Students with more than 10 violations during the school year will automatically lose their parking privileges and must remove their vehicles from campus for the remainder of the school year.

For Unregistered Vehicles

A $75 fine and/or towing or booting will occur on the first and all subsequent violations.

Exceptions to Parking Violation Penalties for Registered Vehicles

The following will occur on the first and all subsequent violations:

1. Parking in any lot, other than Kober, during a snow emergency will result in a daily $100 fine and/or booting or towing.
2. Parking in a handicapped-accessible spot or fire zone will result in a $100 fine and/or booting or towing.

Payment for a Fine/Boot

1. Violators who are not Sarah Lawrence students, faculty, or staff must pay fines in cash only. Fines to students not paid within 30 days will automatically be charged to the violator’s student account and will be collected through the Student Accounts billing process.
2. To have a boot removed, the violator must go to Campus Operations to pay the fine or have the fine billed to the violator’s College account. After business hours on weekdays and on weekends, one must pay in cash only at Westlands Desk.

The College maintains a limited number of passenger vans and vehicles for College-sponsored activities, class trips, community partnership programs, and athletic events. Vans must be scheduled in advance through the Office of Campus Operations. To ensure that each trip is valid, a faculty/staff member must submit a van request online via the Events Management System (EMS).

It is strongly recommended that vans be reserved at least a week in advance. The 15-passenger vans accommodate 14 passengers and a driver, while a minivan accommodates six passengers and a driver. Vans traveling more than an hour’s distance or overnight from the Bronxville Campus must have a faculty or staff member in the van as either a passenger or registered driver. Vans may only travel a maximum of 500 miles from campus. No driver may drive more than five consecutive hours. On trips where the driving time exceeds five hours, there must be two registered drivers. Due to the high demand for vehicles during our academic year, vans may be reserved for a maximum duration of three consecutive days. Scheduled van trips may be canceled by the College due to weather conditions or public-safety emergencies. The assistant vice president of campus safety and assistant vice president of facilities/operations will hear requests for exceptions to this policy.

Van Drivers: The group requesting the van is responsible for driving the van or for finding an authorized student driver. Start with the class or organization; check to see if there is an authorized driver among the students intending to go on the trip. If not, email the van coordinator at vancoordinator@sarahlawrence.edu at least one week prior to the scheduled trip. Van reservations are unconfirmed until an authorized driver has been found.

Van Driver Responsibilities: All approved van drivers will receive a notice stating the College’s rules and regulations while operating a vehicle. More information on payment, tolls, accidents, and driving concerns may be found on MySLC — search Campus Operations or visit https://my.slc.edu/ICS/Campus_Life/ Departments/Campus_Operations.

Sarah Lawrence has a no-pet policy for students. Pets or other animals are not allowed inside any College building. If animal or pet paraphernalia is found in any area of a College building, the student responsible will be fined $100 per occurrence. A residential student will face additional sanctions, up to loss of housing, and will be charged $100 per day until the animal is removed from campus. A student will be held financially responsible for any extra cleaning, pest control, and/or repairs that result from the animal’s presence. In cases where an animal was not observed in a student’s room but its presence was made known due to smell, fleas, and/or damage, the resident(s) will be held accountable for the costs of cleaning, pest control, and repairs.

There are two exceptions to this policy.

1. Students may request to keep an Emotional Support Animal (ESA) in their residence-hall room as an accommodation for a documented disability. A student who wishes to request this accommodation may review the policy and procedure on MySLC or contact the Office of Access and Disability Services at disabilityservices@sarahlawrence.edu. ESAs are only allowed in the student’s room, not in communal areas or any other buildings. ESAs are allowed outside if they are on a leash or under the control of the student at all times. Students who have animals in the residence halls without the approval of the Office of Access and Disability Services will be sanctioned according to the language above, and the animals will have to be removed within 48 hours. Students with ESAs who are found to be in violation of the ESA agreement that they have signed will be subject to a conduct process.
2. Service dogs, as defined by the Americans with Disabilities Act (ADA), are dogs that are individually trained to do work or perform tasks for people with disabilities. Service dogs are allowed to accompany people with disabilities in all areas of the campus where the public is normally allowed, and the dogs must be under the control of the handler at all times.

All students are advised that Sarah Lawrence College’s Office of Marketing & Communications photographs and videotapes members of the campus community throughout the year, which may include students in classrooms, in study and social areas, at athletic events, and at other Sarah Lawrence on- and off-campus activities. Sarah Lawrence College reserves the right to incorporate this collected imagery in its internal and external communications efforts, as well as to retain the imagery in the College Archives. Therefore, students who enroll at Sarah Lawrence College do so with the understanding that their images, names, voices, and likenesses may be included, published, or used in Sarah Lawrence College publications—including print, online, broadcast, social, and/or other electronic media for publicity, commercial, or marketing purposes—and their enrollment constitutes consent to such inclusion.

Students who prefer not to allow their photographic or video likeness, name, or voice to be thus utilized should alert photographers or videographers whom they encounter that they do not wish to be photographed or recorded; these wishes will be respected. Students may also email the Sarah Lawrence College Office of Marketing & Communications with the subject line “Photo/video opt out” to advise that they prefer not to be included in College materials, and every effort will be made to avoid using photos of these students. Students must include their full name and Sarah Lawrence College ID number, as well as a current photo for identification purposes, without which requests cannot be accommodated. Please direct such requests to:

Sarah Lawrence College Office of Marketing and Communications communications@sarahlawrence.edu

Individuals or groups are entitled to post a maximum of 25 posters and/or flyers around campus to announce an event. All posters/flyers must be stamped at the Barbara Walters Campus Center Information Desk, first floor, main entrance. The stamping of these posters/flyers is the only way to ensure a limit on the amount of paper used. Any poster/flyer that is not stamped and/or is posted improperly, including postings outside of the spaces designated below, will be removed. Graffiti in any form is not permitted as advertising. Chalking and stickers are not permitted.

Content: Posters/flyers containing violations of College policies or regulations will not be stamped. The groups/individuals responsible for the event must identify themselves on the poster and are encouraged to include contact information when possible.

Approved Posting Locations: Posters/flyers may be put up only in the designated bulletin board spots listed below. Posters/flyers should only be hung using push pins or blue painter’s tape. No other kind of tape is allowed. Posters/flyers may not cover other posters/flyers. Approved posting locations include the following:

• Barbara Walters Campus Center four bulletin boards
• Bates common dining lobby
• Campbell Sports Center
• Heimbold Visual Arts Center
• Ilchman Science Center first, second, and third floors
• Laundry rooms (all locations)
• Library copy machine area
• MacCracken lower level
• Marshall Field lobby
• Reisinger lobby bulletin boards
• The HUB
• Slonim Living Room
• Wrexham lower level

Enforcement: The spaces for posting are community-monitored. Individuals or groups may post stamped announcements in these designated spaces with the expectation that they allow others fair access to the limited space available. Any outdated and unstamped posters may be taken down by anyone to be reused or recycled. Violation of this policy is subject to disciplinary action.

Alcohol: For event publicity, including flyers and posters, alcohol should not be the primary focus of the advertisement. Any reference to binge drinking, underage drinking, other abuse of alcohol, and/or the total amount of alcohol to be served is not permitted. Reference to alcohol in the title of an event is not permitted.

TV Screens: LCD TVs are located in a number of high-traffic areas around campus for the purpose of distribution of campus information, including the promotion of campus events. To request space on the TVs, send a simple, landscape-oriented image to events@sarahlawrence.edu. Due to limited space in the rotation, large campus-wide events and announcements take priority.

Free Expression Spaces: There are two free expression boards on campus, located at Bates and Hill House, that may also be used to promote events. Messages and images painted on these boards must comply with the College’s Freedom of Expression policy and other relevant policies. The boards may be repainted at any time, regardless of the current content.

Outside Individuals/Organizations: Individuals or groups not associated with the College that wish to announce a community event must get prior approval from events@sarahlawrence.edu. Outside individual organizations are not permitted to table on campus.

Sarah Lawrence College prohibits the advertising, marketing, or merchandising of credit cards anywhere on campus.

Students are prohibited from entering attics and climbing on roofs, balconies, or fire escapes, except in emergencies. Students are also prohibited from storing items on or otherwise blocking these spaces.

Statement of Purpose

These guidelines provide recommendations related to predeparture information, safety, and health, as well as emergency response procedures, for Sarah Lawrence College students traveling off campus for College-related activities. Sarah Lawrence College and the Office of Student Involvement and Leadership cannot guarantee or ensure the safety of students traveling off campus. Personal safety is the responsibility of each participant. The College can help students prepare for travel; ultimately, however, students must accept responsibility for their own personal safety and take actions to ensure their security and well-being.

Registration Process

The Office of Student Involvement and Leadership can provide students and organizations with predeparture information to aid in the planning of a student group trip. It is each student’s responsibility to read the contents of this policy and ask the Student Involvement and Leadership Office any specific questions prior to departure. It is required that students register their trips with the Office of Student Involvement and Leadership and take copies of the registration documents with them on the trip.

Definition: Student Group Trip

For the purposes of this policy, a student group trip is defined as any group of students leaving campus for a College-sponsored or -supported activity that requires overnight stay and/or involves a hazardous activity. Groups must register their trip with the Graduate Studies Office at least two weeks prior to departure if any of the following conditions exist:

• The activity requires overnight stay.
• The activity or event involves a hazardous component.
• The activity is in any part funded by the College (including Student Senate).
• The trip is coordinated by a Sarah Lawrence College student organization.
• Attendance of the participants (regardless of the number) is based on their affiliation rather than individual initiative (i.e., it is more likely that they attended because of their affiliation with a College organization).

Exceptions:

• Trips sponsored by a Sarah Lawrence College office, department, or faculty member (It is recommended, however, that all Sarah Lawrence College-sponsored trips mirror the guidelines outlined in this policy.)
• Day trips within the local area that do not include hazardous activities

Before departure, the following documents must be filed with the Student Involvement and Leadership Office. Copies of these documents are available on the Student Involvement and Leadership page on MySLC.

• Personal Emergency Information for Student Travel Form. Each participating student must complete this form. Any changes must be reported to the Student Involvement and Leadership Office as soon as possible, and all information must be accurate at the time of departure.
• Student Travel Information and Roster Form. One copy must be filed with the Student Involvement and Leadership Office before departure. Any changes must be reported to the Student Involvement and Leadership Office as soon as possible, and all information must be accurate at the time of departure.
• Release and Assumption of Risk. Each participating student must complete this release. One copy must be filed with the Student Involvement and Leadership Office prior to departure.
• Student Leader/Adviser Checklist for Student Group Travel. One copy must be filed with the Student Involvement and Leadership Office prior to departure.

Sarah Lawrence College buildings, grounds, and facilities are for the use of Sarah Lawrence community members and their registered guests and other guests of the College. Being a member of the community or a guest does not give an individual unlimited access to all areas of the College at all times of the day. In certain situations, a person’s legal right to be on Sarah Lawrence College property or in a specific area/building may be rescinded by Sarah Lawrence officials. An individual who fails to leave immediately after being asked to do so by a College official may be charged with trespassing.

Behaviors considered to be violations of this policy include, but are not limited to:

• The entry or attempted entry of, or remaining in, any College-owned or operated building, area of a building, or facility without authorization or the legal right to do so
• The unauthorized possession, duplication, or use of keys or ID cards, including the use of such to enter or use any College facility

Violations of this policy will result in disciplinary action, including, but not limited to: a community impact fine; any applicable repair, replacement, and/or cleaning costs; warning; housing probation; social probation; or loss of housing. Multiple violations may result in suspension from the College. Non-Sarah Lawrence community members found to be in violation will be asked to leave campus, may be issued a “No Trespass” or “Persona Non Grata” letter prohibiting them from campus, and may be subject to arrest.

This policy applies to Sarah Lawrence College employees, students, and third parties.

The operation of unmanned aircraft systems (UAS) and model aircraft is prohibited on or above the College’s property due to the inherent risk in the operation of such equipment and the close proximity and density of kilovolt overhead electrical wires and aerial phone and network cabling.

Definitions

Unmanned Aircraft Systems (UAS) — UAS are also known as, or may be characterized as, drones. According to the FAA, a UAS includes the unmanned aircraft and all of the associated support equipment, control station, data links, telemetry, communications and navigation equipment, etc., necessary to operate the unmanned aircraft. UAS may have a variety of names, including quadcopter, quadrotor, etc. FAA regulation applies to UAS regardless of size or weight. Model aircraft are not considered by the FAA as UAS and have different regulations. The operation of unmanned aircraft systems is prohibited on or above the College’s property unless a formal exception is granted by the dean of the college.

Model Aircraft — Model aircraft are considered differently from other UAS by the FAA and have different regulations. Model aircraft are not for business purposes, only for hobby and recreation. Model aircraft must be kept within the visual sightline of the operator and should weigh under 55 pounds unless certified by an aeromodeling community-based organization. Model aircraft must be flown a sufficient distance from populated areas. The operation of model aircraft is prohibited on or above the College’s property.

Certificate of Authorization (COA) or Waiver — According to the FAA, a COA is an authorization issued by the Air Traffic Organization to a public operator for a specific UAS activity. After a complete application is submitted, FAA conducts a comprehensive operational and technical review. If necessary, provisions or limitations may be imposed as part of the approval to ensure that the UAS can operate safely with other airspace users. In most cases, the FAA will provide a formal response within 60 days from the time a completed application is submitted.

333 Exemption — This FAA exemption is based on Section 333 of the FAA Modernization and Reform Act of 2012 (FMRA), which grants the Secretary of Transportation the authority to determine whether an airworthiness certificate is required for a UAS to operate safely in the National Airspace System.

Procedures

1. Any College employee or student wishing to operate a UAS as part of academic work or research must contact the dean of the college to obtain permission by submitting their request electronically at least two weeks prior to operating a UAS on College property.
2. All members of the College community are personally responsible for complying with FAA regulations, state and federal laws, and College policies.
3. Any College employee or student who obtains permission to operate a UAS as part of their College employment or as part of a College academic or research program must first obtain a 333 Exemption or Certificate of Authorization (COA) or Waiver issued by the FAA.
4. Third parties engaged by any College employee or student who obtains permission to operate a UAS must also provide proof of FAA approval. In addition, operation of a UAS by a third party over College property must be under a contract that holds the College harmless from any resulting claims or harm to individuals and damage to College property and must provide evidence of insurance as required by the College.
5. If the approved use involves recording or transmitting visual or oral images, operators must take all reasonable measures to avoid violations of areas normally considered private. Under New York State law, unlawful surveillance constitutes a felony.
6. Use of UAS must comply with all other applicable College policies.

Prohibited Uses

• UAS shall not be used to monitor or record areas where there is a reasonable expectation of privacy in accordance with accepted social norms. These areas include, but are not limited to, restrooms, locker rooms, individual residential rooms, changing or dressing rooms, and health treatment rooms.
• UAS shall not be used to monitor or record residential hallways, residential lounges, or the insides of campus daycare facilities.
• UAS shall not be used to monitor or record sensitive institutional or personal information that may be found, for example, in an individual’s workspaces, on a computer, or on other electronic displays.

Sanctions

Any violations of College policies by an individual will be handled in accordance with applicable College policies and procedures, which may include disciplinary actions up to and including termination from the College. Legal prohibitions regarding physical presence on campus/trespassing and other legal action may also be pursued against third parties that operate UAS in violation of this policy. Fines or damages incurred by individuals or departments that do not comply with this policy will not be paid by the College and will be the responsibility of the persons involved.

Summary

Sarah Lawrence College is committed to providing a smoke-free environment for students, faculty, staff, and visitors.

Policy Statement

Sarah Lawrence College maintains an environment where students, employees, and visitors are not exposed to secondhand smoke. Therefore, smoking is prohibited on all College-owned and College-managed property in New York State, hereafter referred to as “College property,” both indoors and outdoors. This includes, but is not limited to:

• All buildings on the Sarah Lawrence College Bronxville Campus, including, but not limited to, classrooms, lecture halls, residences, residence halls, apartments (excluding legacy tenants of Hill House), laboratories, faculty and administrative offices, work areas, study areas, reception areas, meeting rooms, lobbies, hallways, stairwells, elevators, eating areas, lounges, and restrooms.
• All outdoor spaces on the Sarah Lawrence College Bronxville Campus, including, but not limited to, lawns, patios, terraces, fields, open land areas, parking lots, garages, athletic venues, outdoor paths, bridges, and wooded areas. (City-owned streets and sidewalks are excluded from this policy.)
• All partially enclosed areas, including, but not limited to, covered and uncovered walkways, breezeways, loading docks, building entrances, exterior stairways, and landings.
• All vehicles owned and leased by Sarah Lawrence College or its affiliated organizations.
• All off-site locations, buildings, and/or properties leased and managed by Sarah Lawrence College in New York State.

Organizers of and attendees at all events, such as conferences, meetings, lectures, social events, cultural events, and athletic events, including property rentals using College property, will be required to abide by the Sarah Lawrence College Smoke-Free Policy. In addition:

• The sale of tobacco and/or vapor products, including, but not limited to, cigarettes, electronic cigarettes, cigars, cigarillos, pipes, beedies, kreteks, water pipes, vapor pipes, bongs, and hookahs, is not permitted on College-owned and College-managed property.
• The free distribution of tobacco and/or vapor products at College events or to College organizations by vendors or organizations is not permitted.
• Tobacco- or vapor-related advertising or sponsorship is not permitted.
• Tobacco- or vapor-related advertising is permitted in newspapers or magazines not produced by the College and which are lawfully sold, bought, or distributed on College property.

Background

Health risks associated with smoking are well-documented. Research findings show that tobacco use, including smoking and breathing secondhand smoke, constitutes a significant health hazard. National studies also found that smoking contributes to institutional costs, including increased medical costs, lost productivity in the workplace, fire damage, cleaning, and maintenance.

Applicability

This policy applies to all members of the College community, including, but not limited to, faculty, students, and staff—including those employed through contract agencies, contractors, vendors, and contracted parties. This policy also applies to all guests, visitors, and any other individuals while on College property.

Definitions

Secondhand Smoke and/or Vapor: A mixture of the smoke and/or vapor given off by the burning or heated element of products—including, but not limited to, cigarettes, electronic cigarettes, cigars, cigarillos, pipes, beedies, kreteks, water pipes, vapor pipes, bongs, and hookahs—and the smoke and/or vapor exhaled from the users of these products.

Smoking: Burning and/or heating any type of matter or substance that contains tobacco and/or nicotine or any other legal or illegal substances and drugs, including, but not limited to, cigarettes, electronic cigarettes, cigars, cigarillos, pipes, beedies, kreteks, water pipes, vapor pipes, bongs, and hookahs.

Tobacco-Related: Applies to the use of a tobacco brand or corporate name, trademark, logo, symbol, motto, selling message, recognizable pattern or colors, or any other indicia of a product identical to, similar to, or identifiable with those used for any brand of tobacco products or company that manufactures tobacco products.

College Property: New York State property or facilities owned, managed, maintained, leased, or controlled by Sarah Lawrence College.

Compliance and Enforcement

Effective implementation of this policy depends on the mutual respect and cooperation of all members of the Sarah Lawrence College community.

Failure of students, faculty, or staff to comply with this policy will result in a $100 fine for the first violation, a $200 fine for the second violation, and a $300 fine for each subsequent violation per academic year. In addition, an indoor violation by a resident student will result in housing probation for one year. All reports of student violations shall be referred to the Office of Student Life. All reports of faculty and staff violations shall be referred to the Office of Human Resources.

Visitors, guests, volunteers, trainees, vendors, contracted parties, and supplemental staff employed through contract agencies are expected to observe the Sarah Lawrence College Smoke-Free Policy. College employees, event coordinators, and sponsors/hosts of events held at the College are responsible for notifying individuals of the policy, including the restrictions on the sale or distribution of tobacco products. Individuals who smoke will be requested to extinguish the cigarette, electronic cigarette, cigar, pipe, etc. and will be informed of the policy. Refusal to extinguish or a repeated request to extinguish will constitute a violation of the policy and may result in removal from, or denial of readmission to, the building or event or removal from campus.